Embed a Video in Outlook Email with Covideo

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Video email has never been easier

When you embed a video in Outlook email it will leave a lasting impression on your recipients and help you stand out in the inbox.

Record with ease

Easy recording

Record personalized, one-off videos using your smartphone or webcam.

Instant upload

Upload existing materials like marketing videos to utilize all of your video assets.

Screen capture

Record your screen, your face, or both using Covideo’s Chrome extension.  

Video library

Create a comprehensive library of video content you can use over and over.

Customize your approach


Include customizable buttons that drive engagement and set clear next steps. 

Video landing page

Opt for a custom-created landing page or select from our ready-to-use designs.


Add captions to ensure accessibility and reinforce your message. 

Customizable player

Control of colors and design of your video player to fit your brand.

Send from anywhere

Simple sending

Send your videos via email, text messaging or from your CRM.

Social sharing

Share videos on social media or send them via direct message.

Website overlay

Drive traffic to relevant sites by laying your video over the URL of your choice. 

Compressed links

Send with confidence knowing your videos won’t get caught in spam filters.

Track your success

View notifications

Receive real-time notifications that alert you when your videos are viewed. 

Detailed reporting

Gain powerful insights through analytics that track views, engagement, & clicks.

Admin reports

Leverage team reporting to drive adoption and see where you’re winning.

Record your first video in minutes.

Boost results instantly.


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How to Embed Video in Outlook Email Messages

One of the most important things to understand about video emails is that you’re talking about so much more than just a piece of video content added in as an attachment or plain hyperlink at the end of the day. With those two techniques, the content itself feels like something of an afterthought – meaning that people probably won’t pay it nearly as much attention as you’d hoped.

On the contrary: a video email is presented on a video landing page. One that comes complete with your name, number, and other critical calls-to-action buttons to accompany it and get people’s attention. In that way, it’s a bit like a virtual business card – albeit one that immediately stands out from all other collateral that your prospects may be receiving that day.

Of course, if you need to learn how to embed a video in an email, you’ll want to begin looking into video email software. Many programs allow you to embed video in email or even embed YouTube video in an email, but none are more straightforward than Covideo. Covideo is a video emailing platform that lets you embed video in Outlook email messages, in Gmail emails, in Salesforce, and more. Covideo even offers a mobile app so that you can enjoy this functionality while on-the-go. With Covideo, you can record, share, and even track your messages from within a simple and easy-to-use email platform.


How to Embed Video in Outlook Email Message With Covideo

One of the features that customers love about Covideo takes the form of the Covideo Outlook add-in – something that will guarantee that you’ll never have to Google things like “how to embed YouTube video in Outlook email” ever again. Honestly, this is another in a long line of examples of how Covideo is a video email platform built for professionals that want to stand out in the inbox. Covideo makes it easy to embed video in outlook email messages in just a few clicks. 

Video emails are incredibly useful, given everything going on in the world right now when in-person meetings probably aren’t a good idea. Through Covideo’s animated snapshot feature, a video email recipient will see a moving picture of your face along with their name written on a whiteboard. Like most people, this is way more refreshing – not to mention inviting – than a wall of plain text alone. Plus, when you autoplay video in Outlook email, that content starts playing right away!

You can use Covideo’s Outlook add-in to record and embed a video in an Outlook email effortlessly, all within the Outlook desktop app that you’re already familiar with and comfortable using. It can teach you how to embed a YouTube video in Outlook email, too. When you embed video files in Outlook email, this lets you seamlessly share and track your video messages, so now you don’t need to spend so much time wondering if it was ever received!


Video Email is For Business Professionals

All told, the list of the different types of business professionals who can use video email is as long as it is varied. Support representatives use it all the time, especially during situations where they need to walk someone through a specific process to get the most out of a product or service. Sales professionals use it regularly, as sometimes letting someone see the expression on your face or hear the tone in your voice is so much more compelling than text alone will ever be.

You cannot only embed a video in an email with Covideo, but you can also link it up to your website, to your CRM, and more! You can even send follow-up text messages with Covideo’s software. You could send your clients or prospects personalized introduction videos, for example, or follow-up on a meeting with a thank you video. These types of videos are essential when you’re trying to maintain a good rapport online.

Note that the process of how to embed video in email or how to embed a YouTube video in Outlook has never been more straightforward, all thanks to the Covideo Chrome extension. This extension allows you to record your screen to help solve troubleshooting problems, answer complicated questions (or objections), or even send internal presentations. The choice is truly yours, and the power of modern technology is finally in your hands where it belongs.


How to Embed a Video in an Email on Gmail

At this point, you’re probably asking yourself a straightforward question: is it possible to figure out how to embed video in email Gmail using that smartphone you already own? Of course, it is, and Covideo is how you do it! You can easily record your screen with the Covideo Chrome extension and embed a video in Outlook or any other email provider with the Covideo Gmail Add-in! It’s every bit as easy as when you add a video to Outlook email messages, if not more so.

Forget about wasting time learning how to embed YouTube video in email Gmail – the Covideo Chrome add-in is undeniably the best way to do it! With a free trial account or paid account, you can record and share your screen recordings via your Gmail or Outlook account in a matter of seconds. This includes taking care of how to embed YouTube video in email Outlook, too. You can also access your screen recordings from the mobile app ad the Outlook add-in – the choice is truly yours.

With all this access to video email, you may never have to worry about writing another email ever again! It’s also the type of solution that, once you have an opportunity to try it out and see what it can do, you’ll quickly start to wonder why you ever went so long without it.


When to Use Video Email

All told, there is a wide range of different situations when a video email will be far better than a plain text message. If you’re sending prospects a cold email, for example, it’s very easy for them to ignore this entirely. That cold email will probably not be the first one they’ll receive that way. So, take full advantage of an opportunity to differentiate yourself from your competitors, they’re probably just going to delete it or move it over into the trash bin anyway.

Rather than dealing with this type of headache, you could insert video into Outlook email and create a whole new experience! When you Outlook embeds video, understand that these videos do NOT have to be polished or tightly scripted. It’s far more vital that they express your natural authenticity and show people beyond the shadow of a doubt that you care.

Once you insert video into Outlook email, you’ll also be able to track your email engagement levels moving forward accurately. That’s why it’s so important to learn how to embed a video in Outlook email. It gives you access to a host of unique insights that would have otherwise gone undiscovered.

You’ll be able to see who is interested in your content so that you can send a follow-up email, make a call or send a video text after they’ve watched your video, for example. If you’re not in sales, you can still use Covideo’s software to respond to internal emails, answer support questions, address concerns, recruit purposes, and so much more. Even if you’re in the real estate or automotive industries, you can still use this highly effective technique to showcase the recipient’s home or car!


Free Video Email for Outlook or Gmail With Covideo Trial

So much of your success in terms of video email marketing will always come down to your ability to get the right message in front of the right person at precisely the right time. Now, thanks to Covideo, free video email for Outlook is just a few quick mouse clicks away. With Covideo, you can easily embed video in outlook email messages.

We’re so confident in what our solution can do that we’re offering a free, no-obligation 14-day trial. Like with a paid account, every last one of our free trial users gets unlimited video hosting, recording, and uploading. You don’t even have to put your credit card information in to start sending out those video emails.

You can email videos with our 14-day free trial, and the process is so easy that you don’t even need to know HTML code to embed video in email.

That’s right – free trial users can also access our mobile app, our Chrome extension, and our Outlook add-in for however long they’d like. They can embed a video on Outlook email and more as often as they want!

So if all of this sounds like exactly what you’ve been missing as a part of your video email marketing efforts, the good news is that we’re here to help. You can start sending video emails today through a 7-day free trial. To get answers to any other important questions that you may have, please don’t delay – contact your friends at Covideo right away.


Easy to use. Hard to forget.

The perfect combo. Try today and see.


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