Learn how to send a video through email

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Sending a video by email has never been easier

 No more need to worry about large file sizes or error messages. Simply record your video, send via email, and leave a lasting impression on your audience.


Record with ease

Easy recording

Record personalized, one-off videos using your smartphone or webcam.

Instant upload

Upload existing materials like marketing videos to utilize all of your video assets.

Screen capture

Record your screen, your face, or both using Covideo’s Chrome extension.  

Video library

Create a comprehensive library of video content you can use over and over.

Customize your approach


Include customizable buttons that drive engagement and set clear next steps. 

Video landing page

Opt for a custom-created landing page or select from our ready-to-use designs.


Add captions to ensure accessibility and reinforce your message. 

Customizable player

Control of colors and design of your video player to fit your brand.

Send from anywhere

Simple sending

Send your videos via email, text messaging or from your CRM.

Social sharing

Share videos on social media or send them via direct message.

Website overlay

Drive traffic to relevant sites by laying your video over the URL of your choice. 

Compressed links

Send with confidence knowing your videos won’t get caught in spam filters.

Track your success

View notifications

Receive real-time notifications that alert you when your videos are viewed. 

Detailed reporting

Gain powerful insights through analytics that track views, engagement, & clicks.

Admin reports

Leverage team reporting to drive adoption and see where you’re winning.

Send videos through email at ease.

Boost results instantly.


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Here’s How to Send a Video Through Email

Wondering how to send a video through email without getting file size, attachment, or spam errors? It’s definitely not as easy as you would assume – unless you use a video email platform.

Sending anything more than a very short video is frustrating. Regardless of the mobile platform — whether iPhone or Android — transmitting anything lengthy has never been an easy task.

Most computer users will rely on sending videos through email, but that doesn’t work well either, as videos of any size cannot be sent through email or text. Sending video either from a mobile phone or a laptop requires a third-party link. Searching for how to send a long video through email, or how to send a video through Gmail without using Google Drive can be an exercise in futility.

Challenges of transmitting videos

Some common issues that are faced when sending video emails include file size errors and reduced quality. If you’re trying to search for how to send a video through text message on iPhone, the answer is that you can’t. The limit is 25 kb, which is not a very long message at all (4-5 seconds on an iPhone). Trying to send a message through video directly to a recipient can be frustrating. Researching how to send a video through email can be frustrating and time-consuming.

Recipient reluctance

Another massive obstacle in sharing videos is recipient reluctance. Most of us are wary to click on unknown links, as we should be, particularly from company assets and applications. Email links remain one of the most successful ways that cybercriminals hack into networks. And with hybrid workplaces created by COVID-19 response, in which employees bounce between the office and their homes, hackers have tried to use user mobility to their advantage. The fluid situation is likely to make serious cyberattacks of many sorts easier. Sometimes we let our guard down during volatility, encouraging more hackers to become more sophisticated.

In general, we should continue to follow the advice of avoiding links from unknown sources. In a business setting, this makes it even tougher to successfully share information through video email templates. Using third party sharing services that are even less recognized, such as Jumpshare and Wetransfer Alternative, will not foster trust for your video recipients. Plus, they require links for sharing.

Learning how to embed a video in an email will help you stand out among other sales efforts and representatives competing for the attention of business owners.

Video is more probable to connect

Sending a video message via email is becoming more desirable because it helps you stand out in a busy inbox and is a great way to get virtual facetime with your prospects without asking them to commit to a live meeting. Learning how to attach a video to an email from an iPhone or laptop has never been easier. 

Prospects, customers, team members, and anyone else you’re trying to connect with can watch your videos on their own time, plus video messaging provides the added benefits of :

  • Building relationships
  • Connecting with your audience
  • Conveying your message more accurately
  • Using non-verbals
  • Adding an authentic touch

Rather than sending plain text, impersonal emails that may get lost in the sea of your prospect’s inbox, send a recorded message using a personalized video mail. It’s more likely to be opened and gives you a better chance to connect with potential clients.

The best way to email videos is with Covideo. Covideo will help you cut through the noise and deliver custom messages that add an authentic touch to your sales efforts. Bonus, it’s one of the easiest methods to send video by email or text. Interested in learning more? See Covideo in action and learn how to email a video at ease.  

Improve communication

Covideo will also improve communication inside your company, whether videos are sent to separate departments or to all employees. You can also use video to connect with customers and as part of your marketing efforts.

Here’s how our video email software it works: Record yourself, your screen or both. When you’re finished recording, use your desktop, laptop or our mobile app from your phone to upload to the Covideo cloud. Then it’s ready to send out quickly via email or through text.

The process is quick, simple and efficient — as it should be!

How to send a video through email in 3 easy steps

When it’s time to send your video email, it won’t look like just another message. In fact, sales professionals should use multiple touches to break through to a prospect. You may be wondering:

  • How to email large videos
  • How to send large files through Outlook and Gmail
  • How to send files larger than 25MB via email

There are so many convenient options for communicating with family, coworkers and prospects. Unfortunately, few of these options truly accommodate large video files. That has changed with Covideo. 

Learning how to send a video by email has never been easier, and now, sending customized, warm video messages is simple and straight-forward. Here’s how it works. 

  1. Record your video email messages- you can choose whether you want to record yourself, your screen or both. 
  2. When you’re finished recording, your video will automatically upload to your Covideo library. 
  3. Customize your video landing page, select your call-to-action buttons, and send directly from your email account. 

Bonus! You can even track your videos so you know who has viewed your videos, when they watched it, and how many times it was played. 

How to attach a video to an email

Your video will be embedded into the email, so when your recipient opens it, they’ll see your video first thing. This increases the chances that they’ll watch and hear your message.

Plus, you can continue to customize the experience for your prospect by creating a video landing page with clickable call-to-action buttons. Planting video in your email will increase engagement and is more effective than attaching or linking to a video. With Covideo, you will bypass all the normal issues you have when trying to upload videos, we compress and host your video for you.

Covideo also directly integrates into Gmail, which means you can bypass the 25 kb size limit and provide a comprehensive video experience. No more searching for how to send a large video from your iPhone or how to send large files through Outlook.

With Covideo, you will add a video directly into email using a simple copy and paste method.  Without Covideo, your link will likely go unopened and your video will be unviewed.

With the Covideo app, you can send videos on the go — directly from your phone. Or, upload an existing video from your camera roll to send. Emailing and texting videos is easy from your phone and also greatly improves the user experience.

Your business efforts will benefit from using video

Sending videos for business works so well that users often use the app for personal videos too. Experts agree that using creative methods to show your personality will improve your power to connect. Showing your personality will help you connect with business leaders personally and improve your prospecting efforts.

If you’re thinking about how to send large videos, Covideo is the go-to work-around solution for sending video messages without having to worry about deliverability, file size errors or storage issues. Your videos will be saved to your Covideo library and you’ll have access to unlimited storage without reduced quality.

At Covideo, we do all the heavy lifting from our end.

Start today and easily send videos through email

 Fill out this quick form and we’ll have someone from our team reach out and show you the ropes. Oh, did we mention you can send video emails, free!

Or, are you feeling confident in how to send a video through email and eager to put what you learned into action? Try Covideo for free and see just how easy it is to send a video through email and leave a lasting impression on your audience!


Easy to use. Hard to forget.

The perfect combo. Try today and see.


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