A video email tool for better business communication

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A must-have for all business professionals

Record, send, and track video emails that stand out in the inbox and leave a lasting impression on your audience.



Record with ease

Easy recording

Record personalized, one-off videos using your smartphone or webcam.

Instant upload

Upload existing materials like marketing videos to utilize all of your video assets.

Screen capture

Record your screen, your face, or both using Covideo’s Chrome extension.  

Video library

Create a comprehensive library of video content you can use over and over.

Customize your approach


Include customizable buttons that drive engagement and set clear next steps. 

Video landing page

Opt for a custom-created landing page or select from our ready-to-use designs.


Add captions to ensure accessibility and reinforce your message. 

Customizable player

Control of colors and design of your video player to fit your brand.

Send from anywhere

Simple sending

Send your videos via email, text messaging or from your CRM.

Social sharing

Share videos on social media or send them via direct message.

Website overlay

Drive traffic to relevant sites by laying your video over the URL of your choice. 

Compressed links

Send with confidence knowing your videos won’t get caught in spam filters.

Track your success

View notifications

Receive real-time notifications that alert you when your videos are viewed. 

Detailed reporting

Gain powerful insights through analytics that track views, engagement, & clicks.

Admin reports

Leverage team reporting to drive adoption and see where you’re winning.

Record your first video in minutes.

Boost results instantly.


Start for free

Video Email

A video email from a video email software is similar to a traditional email you would receive, however, a video is placed directly within the message. When you open up the email in your inbox – the video immediately captures your attention and encourages you to click and watch. It truly is as simple as that. 

Here’s How Video Email Works

First, record personalized, one-off videos using your smartphone or webcam. You can also use the Covideo screen recorder to record yourself, screen or both. Your video will be automatically uploaded to your library where you will have unlimited storage. Next, you will customize your video and pick a landing page, clickable call-to-action buttons, and add captions. These features increase customer engagement and allow you to send your message, alongside your branding! 

After you customize, it’s time to send your video. We’ll cover more of the basics on how to send videos later on. You can send via email, text, social media, or through your CRM. Lastly, track your videos to see who watched, when, how many times, and more. 

As you can see, using one of the best video email platforms like Covideo simplifies the entire process, making it the best way to send videos. There’s no need to worry about file size, sending errors, spam filters, or any of the common obstacles you normally face when sending videos. Covideo’s software does all the heavy lifting on their end. Instead, you simply record your message and send it out via email, text, or on social media.  

Who Uses Video Email? 

Initially, you may consider this a form of video email marketing where you embed video in email campaigns, promotions, or video newsletters. While these are most definitely common scenarios, the use cases for video email weigh far beyond the marketing department. The best part is, just about anyone can benefit from video email, regardless of industry, job title, company size – you name it. Here are a few common use cases to show video email marketing examples across a number of departments. 

  • Sales: Sales teams large and small use video email to increase response rates, keep prospects engaged, and shorten the sales cycle. Sales is all about standing out, building a relationship, and showcasing your value. When you send video email rather than just plain text – you establish a genuine connection and leave a lasting impression on your prospects and customers. Plus, your video is packaged in a video email template that will have your contact info. Pretty much a one-stop-shop for your recipients.
  • Customer Service: Customer service teams use video to alleviate confusion, improve customer satisfaction, and transform training. We all know that explaining details over text isn’t easy. Instead when you send videos via email you are able to provide top notch, personalized support – and the customer can watch, and refer back to your video to reach a solution. 
  • Corporate: Companies use video email internally to Increase efficiency & clarity, cut back on meetings, scale culture, and educate with ease. Delivering your message through video creates a sense of unity and connectedness between your employees. 

Interested in hearing personalized video email marketing use cases for your business? Request a demo and someone from our team will show you how it can fit directly into your current process. 

How to Email A Video

With Covideo, you have the option to record and send video by email, text message, on social media, or through your CRM. You can also use a copy and paste method which lets you drop your video email message wherever you wish. The simplicity and effectiveness of the process truly makes it the best way to email videos. Let’s dive in and show you how to send a video through email. 

How to email a video from your computer

We are going to cover just a few of our most common methods of how to send a video by email using your desktop or laptop. Sending videos can be done directly from the Covideo Website. You will need to make sure your computer has a built in webcam. To record your video, login to your Covideo account and start recording! After recording your video, give it a title, customize your video settings, type out your email, and click “Send”. If you’re not ready to send it, feel free to upload it to your library. Once it’s in the library, your Covideo will be available for sending at your convenience. 

Another method to email a video message is using our video email chrome extension. Just download the Covideo extension and next thing you know you’ll find the Covideo icon in your next Gmail outgoing email. When clicking on it, it will open a small window with all your Covideo videos in it. Choose the video you’d like to send and it will appear in the email compose window.

Pro tip: To increase open and click through rates by 19%, always include the word “video” in your video email subject lines. 

How to email video from your phone 

Wondering how to email a video from your iphone or android? Our users find that the Covideo’s video email app is one of their most loved features. With the Covideo app, you can record and store videos in your Covideo library even when you’re not sitting at your desk. That’s right, record on the go and email video from your iphone or any smartphone for that matter. The Covideo mobile app also allows you to send video messages via text, in addition to email. Download the app from the App Store or Google Play to start using it today!

How to Embed A Video in an Email

What truly makes video email so authentic and original is that it not only allows you to record and send videos at ease, but when you send your videos – they automatically embed in the body of the email. That’s right, the beauty of Covideo is it allows you to embed video in email messages which can’t be done without using a designated platform. So if you know how to add a video to your email, then you know how to embed a video in an email! It’s automatic! This means, when you open the email, the first thing you’ll be drawn to is the large video thumbnail that appears. If you try on your own to embed video in gmail or outlook emails, you’ll notice that it only includes it as a separate attachment that someone has to download. This not only makes it easier to get overlooked, but some recipients are reluctant to click and open any links or attachments, especially when being sent from unfamiliar contacts. 

Likewise, when you embed video in outlook emails or any email for that matter, Covideo sends it as an automated gif – meaning that it will autoplay video in email, at least for a few seconds. That’s why we encourage our users to smile, wave, and hold a white board with the recipient’s name on it at the beginning of the video. This instantly grabs the attention of the recipient, and increases the chances that your message will get clicked on and listened to. 

Request a Covideo demo to learn how you can enhance your outreach and business communication with video email. 

How to Email Large Videos

A common obstacle people face often is how to send large videos via email. Oftentimes, email platforms like Gmail and outlook limit the size of the file you can attach. This leads individuals to look into how to compress a video for email so that they can still send the entire video, it’s just reduced down to coincidence with their email platforms regulations. Naturally, when you compress a video, the quality is reduced – resulting in a grainy appearance. If you’re trying to send videos for business, then you know this is not the impression you want to give. Luckily when using video email marketing platforms, you will no longer have to question how to email a long video because Covideo makes this all possible. 

After recording your video, it will automatically upload to your Covideo library. When you go to send your video email – you won’t experience any of the common issues you would normally. Simply select what video you want to send, and Covideo will automatically compress video for email on the backend without reducing its size or video quality. 

Start today and send video email – free 

Ready to take full advantage of video email for outlook and gmail? You’re in luck.  You can a send video email—free! Sign up for a free trial of Covideo and you’ll get instant access to the best video email service features without having to commit. Give it a try for 14 days and see just how simple it is to transform your outreach. Oh, and did we mention it’s free? Ya, you don’t even need to put in your credit card. 

If you would prefer to talk with someone on our team and see a demo – fill out this quick form and we’ll have someone from your industry show you the ropes. They’ll offer personalized support for how video email can fit directly into your current process and strategy, regardless of company size, industry, or position! 

Send a video email today and get the responses you deserve with Covideo’s 14-day free trial, no credit card required. 



Easy to use. Hard to forget.

The perfect combo. Try today and see.


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